Space Meeting (12/30/2012)

Space Meeting

Date: 12-30-12
Location: St. Jacobi
Facilitator: Jessica Fuest
Notes: Robin

Space Report Backs

  • Greenpoint space– Will have space between 01/31 and Wednesday
    • Used for volunteer orientation and intake
    • 2nd and 3rd floor will be turned into condos 6 mos out
    • Available about 7am-10pm
    • Engage community members there to volunteer (walk-in)
    • Parking – single space, parking can be on McGuiness Blvd a couple blocks away
    • Accessible to the G and L trains
  • Coney Island
    • Warehouse function – 50,000 square feet
    • Opening Monday for moving in supplies
    • Working on plan for how space operates – right now just warehousing and comms
    • Hopefully in the long-term for building materials and volunteer training, but not now
    • Multi-agency: Respond & Rebuild, city harvest (if we have cold storage), and other groups considering using it
    • 5 min walk from train, easy to drive to
  • Juan Carlos/Jacobi
    • We can have the downstairs space for as long as needed
    • Cannot use offices or upstairs space
    • Evenings need to be scheduled in advance with Juan as to not double book space
    • Do we need this space???
  • 520 clinton
    • Could be closed for many months, will know more when hear back from insurance company in a few weeks
    • May have access to comm space in the meantime
    • Mixed information regarding availability outlook
    • Tomorrow (01/31) things need to be out
  • Kitchen
    • Repair of dishwasher and replacement of boiler
    • Office space can support about 5 comms people
    • Father David will need about a week notice for use of sanctuary for orientations, etc.
  • Cultivating a relationship with Father John would help us, he is down with us, has a lot of authority and connections.
  • One of these spaces should be specifically used for volunteer training  – Greenpoint?
  • It seems like there may still be a need for a centralized facility, but being closer (possibly under a half hour drive) to affected areas is important
  • Greenpoint may not work for a dispatch location
  • We need to fulfill obligations here at Jacobi and communicate to the public ahead of the change of location
    • Signs need to be posted
    • Website needs to be updated
  • UPS has been asked to hold deliveries until Wed, and may ask them to deliver to coney island on Thursday (John has been talking with them)
  • Items are being returned to senders
  • UPS is not accepting any new shipments

Rethinking Volunteer Infrastructure

  • Moving into new spaces means restructuring our work; the old organization and processes may become obsolete.
  • How centralized should volunteer intake, orientations and trainings be?
    • People need a place to go to closer to them
    • Centralized location could keep energy high/going
  • What role does the website play in engaging volunteers:
    • improving website info to direct volunteers, online orientation  ahead of time (?), can help to get volunteers to work more efficiently
    • Orientations including anti-oppression may be better in-person
    • Walk-ins have decreased, we don’t know where to send them
    • Scheduling could help
    • Times and locations needs to be consistently updated – Badger needs to change that
    • Volunteer sign-up should be front and center on page
  • General versus specialized volunteers:
    • We need to think about which spaces can facilitate which kind of volunteers
      • For example: Coney Island could be more specialized and Greenpoint might make sense for sending out large groups of general volunteers
  • Should volunteers be compensated?
  • Event-based model volunteering?
  • Logistics and presentation space needed
  • Stop walk-in volunteers – dispatch them volunteers directly?

Wrap Up

  • We need to get into Greenpoint first to assess situation before we change things here at Jacobi
  • Keep Weekly meetings here?
Categorized: Uncategorized

Comments are closed.

Space Meeting (12/30/2012)

Space Meeting

Date: 12-30-12
Location: St. Jacobi
Facilitator: Jessica Fuest
Notes: Robin

Space Report Backs

  • Greenpoint space– Will have space between 01/31 and Wednesday
    • Used for volunteer orientation and intake
    • 2nd and 3rd floor will be turned into condos 6 mos out
    • Available about 7am-10pm
    • Engage community members there to volunteer (walk-in)
    • Parking – single space, parking can be on McGuiness Blvd a couple blocks away
    • Accessible to the G and L trains
  • Coney Island
    • Warehouse function – 50,000 square feet
    • Opening Monday for moving in supplies
    • Working on plan for how space operates – right now just warehousing and comms
    • Hopefully in the long-term for building materials and volunteer training, but not now
    • Multi-agency: Respond & Rebuild, city harvest (if we have cold storage), and other groups considering using it
    • 5 min walk from train, easy to drive to
  • Juan Carlos/Jacobi
    • We can have the downstairs space for as long as needed
    • Cannot use offices or upstairs space
    • Evenings need to be scheduled in advance with Juan as to not double book space
    • Do we need this space???
  • 520 clinton
    • Could be closed for many months, will know more when hear back from insurance company in a few weeks
    • May have access to comm space in the meantime
    • Mixed information regarding availability outlook
    • Tomorrow (01/31) things need to be out
  • Kitchen
    • Repair of dishwasher and replacement of boiler
    • Office space can support about 5 comms people
    • Father David will need about a week notice for use of sanctuary for orientations, etc.
  • Cultivating a relationship with Father John would help us, he is down with us, has a lot of authority and connections.
  • One of these spaces should be specifically used for volunteer training  – Greenpoint?
  • It seems like there may still be a need for a centralized facility, but being closer (possibly under a half hour drive) to affected areas is important
  • Greenpoint may not work for a dispatch location
  • We need to fulfill obligations here at Jacobi and communicate to the public ahead of the change of location
    • Signs need to be posted
    • Website needs to be updated
  • UPS has been asked to hold deliveries until Wed, and may ask them to deliver to coney island on Thursday (John has been talking with them)
  • Items are being returned to senders
  • UPS is not accepting any new shipments

Rethinking Volunteer Infrastructure

  • Moving into new spaces means restructuring our work; the old organization and processes may become obsolete.
  • How centralized should volunteer intake, orientations and trainings be?
    • People need a place to go to closer to them
    • Centralized location could keep energy high/going
  • What role does the website play in engaging volunteers:
    • improving website info to direct volunteers, online orientation  ahead of time (?), can help to get volunteers to work more efficiently
    • Orientations including anti-oppression may be better in-person
    • Walk-ins have decreased, we don’t know where to send them
    • Scheduling could help
    • Times and locations needs to be consistently updated – Badger needs to change that
    • Volunteer sign-up should be front and center on page
  • General versus specialized volunteers:
    • We need to think about which spaces can facilitate which kind of volunteers
      • For example: Coney Island could be more specialized and Greenpoint might make sense for sending out large groups of general volunteers
  • Should volunteers be compensated?
  • Event-based model volunteering?
  • Logistics and presentation space needed
  • Stop walk-in volunteers – dispatch them volunteers directly?

Wrap Up

  • We need to get into Greenpoint first to assess situation before we change things here at Jacobi
  • Keep Weekly meetings here?
Categorized: Updates

Comments are closed.