Occupy Sandy Project Spokescouncil

This is a living document that is updated after every meeting to reflect the decisions made by the Occupy Sandy Project Spokescouncil.

Member Projects

 

Definitions

Occupy Sandy Project Spokescouncil is a decisionmaking body consisting of people actively involved in projects that align with Occupy Sandy.  It’s responsible for coordinating the network and managing its resources.

All projects in the spokes must meet the following criteria:

  • The project addresses issues of relief, recovery and/or resilience in communities affected by Superstorm Sandy.
  • The project commits to following the spokes documentation guidelines [see below].
  • The project is aligned with the NYCGA Principles of Solidarity.
  • The project publicly aligns itself with Occupy Sandy.
  • The project is accepted by the Spokescouncil.

Resources

Projects in the Spokescouncil will have access to the following Occupy Sandy network resources:

  • Project funding, including stipends (if it matches criteria in fundraising solicitations)

  • Occupy Sandy vehicles

  • OccupySandy.net web presence

Processes

  • Consensus is defined as 85% agreement
  • Quorum is defined as 2/3rd of member projects
  • One person per project can actively participate at a time.
  • A person can only spoke for one project at any single Project Spokescouncil meeting.

Meetings

  • Meetings take place every 2 weeks.  They’re often held Mondays between 7pm and 10pm.  Specific meeting times and locations can be found at occupysandy.net/calendar.

  • Meeting locations alternate between areas with high concentrations of Occupy Sandy Spokescouncil members: ex. Rockaways, Staten Island, Sheepshead, Central Brooklyn, Sunset Park, etc.

  • Vehicles will be made available to pick people up so everyone can attend the meetings. Individuals can request vehicles here: occupysandy.net/vroom-vehicles/

  • Dinner will be served at each meeting.

  • Basic agenda structure is (1) project report backs, (2) adding/removing projects, (3) open session.

  • Projects that miss two meetings in a row will automatically have their funding/access to network resources suspended until they are in compliance.

Documentation Guidelines

All projects will be listed in a directory on the Occupy Sandy website with (minimum) following information:

  • Project name

  • Project description

  • Public contact information

They must also keep up to date the following information, which will be accessible to the Spokescouncil:

  • Project team members who can be spokes

  • Total amount the project has received from Occupy Sandy

  • Monthly activity reports, including all expenditures. Here’s a template that might be helpful for keeping track of your expenses, receipts and reimbursements. This information must be submitted to the Incubation Team, as in Round 1 funding.

If the project is receiving stipends, they must also provide:

  • A list of project team members who are receiving stipends

  • Monthly timesheets for each member of the project receiving stipends. Submissions will be possible via both a printable form and an online interface.

If the project uses Occupy Sandy vehicles, they must also provide:

  • A list of people who can drive the vehicles

Failure to submit any of the above information will result in suspension of further funding/access to network resources until project is in compliance.

Projects Joining the Spokescouncil

Applying

  1. Projects can apply to join the spokescouncil by filling out this form.
  2. The application will be sent to the osspokescouncil@lists.occupy.net listserv, which is accessible to all spokescouncil members.
  3. If the project meets the Occupy Sandy Project Spokescouncil project criteria, the applicant will be invited to present at the next available presentation time slot. Project scheduling will happen on a first come, first serve basis.

Presentations

  1. Projects are invited to give a 3 minute presentation about themselves to the spokes council.  These presentations may be recorded. Spokescouncil members ask the project applicant(s) questions for 7-10 minutes.
  2. Everyone who isn’t a spokescouncil member is asked to leave the room so the spokescouncil can discuss and vote in private.  This “closed session” should take no longer than 7 minutes.
  3. When a decision is reached, the applicant(s) will be invited back into the room to hear the verdict.
  4. If the project is accepted, it will be asked to provide the following information: (1) name of project, (2) members who can represent the project at the spokescouncil, (3) description of the project and (4) description of the projects goals.
  5.  The spokescouncil admin will add the projects to the public and private directories and add project members to the listserv.
  6. If the project is rejected, the spokes council will provide feedback explaining the reasoning behind this decision.
  7. Whether the project is accepted or rejected, its applicants can attend the open portions of the spokescouncil meeting but can’t participate as a spoke.